Please read the Notification for Funding Opportunity to be certain your project complies with the general requirements of the PTT Grants Program. Applications can be emailed to 

Deadline for submission: Tuesday, January 4, 2018 at 3:00 PM ET

For the 2018 PTT Grants Program use opportunity number P18AS00006.

In order to help guide you through this process, NCPTT staff have compiled the following guidance:

  1. SF424
  2. SF-424A Budget
  3. SF-424B Assurances for Non-Construction Programs
  4. Budget Justification
  5. Key Contacts Form
  6. Other Attachment: Project Cover Sheet
  7. Project Narrative

Forms can be found at the end of the Notice of Funding Opportunity. DOuble click on them to open the file. Alternately, forms can be downloaded below:




Budget Justification

Key Contacts

Project Cover Sheet

Project Narrative does not have a form. Please follow the guidelines below.


Information on how to fill out the SF-424 Application for Federal Assistance is found at

SF-424 A Budget Information for Non-Construction Programs

Please do not request more than the maximum allowable amount of $40,000. The actual grant award amount is dependent on the scope of the proposed activity. Research grants are typically between $25,000 and $40,000. Workshops and Symposia are typically between $15,000 and $25,000. How-to videos, mobile applications, podcasts, best practices publications, or webinars that disseminate practical preservation methods or provide better tools for preservation practice are typically $5,000 to $15,000.

There is a legislative limit on administrative costs.—The total administrative costs, direct and indirect, charged for carrying out grants under this section may not exceed 25 percent of the aggregate costs. — U.S.C. 54 §305304 (c). Any indirect costs above the limit may be considered an in-kind match.

Instructions for Budget Information for Non-Construction Programs (SF-424A)  can be found at

SF-424 B Assurances for Non-Construction Programs

Instructions for Assurances for Non-Construction Programs (SF-424B) can be found at

TIPS for filling out forms:

Budget Justification

An example of a budget justification is offered in the downloadable file.

1. Only fill in light blue cells, white cells contain instructions, headers, or summary calculations and should not be modified.
2. The Summary section at the end will auto-fill when each budget subsection is completed.
3. Budget categories must include both Federal and Non-Federal (cost match) portions. All costs must be directly relevant to the project objectives.
4. All costs incurred by the preparer’s sub-recipients and vendors should be entered only in section f. Contractual.
5. All costs must be allowable, allocable, and reasonable in accordance with the administrative requirements and applicable cost principles prescribed in 2 CFR 200.
6. Rows can be added as needed throughout sections a. through j. If rows are added, formulas/calculations may need to be adjusted.

Key Contacts Form

Please provide information for the Principal Investigator or Project Manager. This is the person principally responsible for completing the work. Information for filling out the key contacts form can be found at

Other Attachment: Project Cover Sheet

The project cover sheet will be a file attachment in the application. Please use the Other Attachments Form to upload your Project Cover Sheet. The cover sheet is a downloadable PDF file that can be found with this funding opportunity. It consists of the following sections and contents:

  1. Applicant Project Director
    1. Name
    2. Address
    3. Email
    4. Phone
    5. Fax
  2. Categories
    1. Grant Type (CHOOSE ONE)
    2. Grant Discipline (CHOOSE ONE)
    3. Grant Focus (CHOOSE ONE)
  3. Institution
    1. Institution Name
    2. Institution Signatory for Grant
    3. Institution Address
    4. Signatory Email
    5. Signatory Phone
    6. Signatory Fax
  4. Application Information
    1. Project Title
    2. Project Brief Description
  5. Budget
    1. Request from NCPTT
    2. Cost Sharing
    3. Total Project Budget

Project Narrative Attachment

The project narrative will be a file attachment in you application email. Create the file in Microsoft Word or Word compatible software.

The project narrative must follow the outline below:

    1. Research
    2. Workshop
    3. Symposium
    4. Technical Publication
    5. Video
    6. Podcast
    7. Webinar
    1. Archeology
    2. Architecture
    3. Collections Management
    4. Engineering
    5. Historic Landscapes
    6. Materials Conservation
    1. Climate Change Impacts
    2. Disaster Planning and Response
    3. Modeling and Managing Big Data
    4. Innovative Techniques for Documentation
    5. Protective Coatings and Treatments
    6. Other
  5. PROJECT ABSTRACT (250 words)
  6. Please explain how your project addresses, uses or adapts innovative preservation technology (100 words)
  7. NATIONAL NEED AND IMPACT: Describe the project’s significance and national impact (250 words). How will this project benefit the American Public? How can this project be used in other regions of the country? Does this project cut across disciplines?
  8. BACKGROUND: Offer the pertinent background information, written for a general audience (500 words)
  9. METHODOLOGY: Explain the methodology to be used in the project (up to 1,000 words)
  10. REFERENCES: Please provide no more than a one page list of bibliographic references for the project.
  11. WORK PLAN: Provide a bulleted list of tasks with time frame. Insure work plan is feasible and can be completed in one year. (500 words)
    1. Example:
      1. Month One: Purchase all supplies and test materials
      2. Months Two through Five: Develop test protocols
  • Months Six through Eight: Undertake tests
  1. Month Nine: Compare test results
  2. Months Ten through Eleven: Write up results and all final protocols
  3. Month Twelve: Make necessary revisions and submit grant reports
  1. DISSEMINATION PLAN: Explain how the results of your project will be disseminated to the end users. (250 words)
  2. QUALIFICATIONS: Prepare a narrative summary of the expertise of the team. (500 words) Attach one-page resumes of each team member.
  3. BUDGET NARRATIVE: Prepare the SF-424A according to directions. Insure that travel and salaries meet federal guidelines. If the project is expected to generate income, for example by registration fees for a workshop or symposium, please indicate the nature and source of the income. How will these funds be used to offset costs for the project? (250 words)
  4. OUTCOMES: Describe tangible outcomes associated with project (500 words). In addition to the interim and final reports required for the grant, will there be other products? Written papers? Presentations? Social Media? Websites? Handbooks? Etc.

 Submitting your package

Applications must be submitted via email with the required application documents as email attachments to by Tuesday, January 4, 2018 at 3:00 PM. Applications submitted by other means or not received by the deadline will not be considered.

Please note, when submitting your application through the email submission inbox, full applications must not exceed 25 megabytes of data.

In the event the applicant experiences technical difficulties with submitting their application, please contact: Mary Striegel ( or 318-356-7444) or Todd Wilson ( or 303-358-8403).


For more information contact:

Andy Ferrell, Chief, Architecture & Engineering

Dr. Mary F. Striegel, Chief, Materials Conservation

Tad Britt, Chief, Archeology & Collections

Debbie Smith, Chief, Historic Landscapes

Todd Wilson, Grants Awarding Officer, or 303-358-8403


645 University Parkway

Natchitoches, LA 71457

Telephone: 318/356-7444 Fax: 318/356-9119



Deadline for submission: Tuesday, Jaunary 4, 2018 at 3:00 PM ET

National Center for Preservation Technology and Training
645 University Parkway
Natchitoches, LA 71457

Email: ncptt[at]
Phone: (318) 356-7444
Fax: (318) 356-9119